Oxbridge Notes | Board Meet General Meet Table

Outcome		Docs			BM1				GM/WR			BM2/RE-CON BM1		Filing – If unanimous decision, must be recorded (MA15/TA100(b))			Failure
Change of Registered Office (s87 Co’ Act 2006)					Resolve to approve change of address from X to Y (MA 3 & TA 70 - general management powers)(Simple Majority MA 7, TA 88)									Internal: Mins of BD1 for 10 years from date of meeting at RO (s248). (MA15/TA100(b)) External: Send notice to registrar (Form AD01) (s87(1)). Change takes effect upon notice being registered by registrar, but until the end of the period of 14 days beginning with the date on which it is registered a person may validly serve any document on the company at the address previously registered (s87(2)).			1. Can be fined for not keeping BM mins (s248(4)) 2. Can be fined for not maintaining proper records (s1134)
Change of accounting reference date ARD (s392)					Resolve to change accounting period from - to - (MA 3 & TA 70 - general management powers)(Simple Majority MA 7, TA 88)									Internal: Mins of BD1 for 10 years from date of meeting at RO (s248) (MA15/TA100(b)) External: Send notice to registrar (Form AA01) stating whether current/ previous period will be shortened/ extended (s392(1)&(2))			1. Can be fined for not keeping BM minutes (s248(4)) 2. Period may not be extended so as to exceed 18 months and notice stating this will be ineffective (s392(5)) 3. Notice extending a Co’s ARD is NOT effective if another extension was made within previous 5 years (s.392(3))
Alteration of Articles (s21(1)) Effective when SR is passed		Copy of draft Arts. Attach to WR if using.			Resolve to: 1. Approve the wording of the changing of the Articles (MA 3 & TA 70 - general management powers) 2. Call GM (s302) Call GM (s302) or circulate WR (s291) to change articles (Simple Majority MA 7, TA 88) If no short notice Filing 1. Mins of BD1 (s248)				1. SR to approve amendment to company's articles to include/ exclude - (s21(1)) (75% s283(1))			Resolve to do filing Make it clear it is for no other purpose!		Internal: 1. Mins of BD1 & BD 2 for 10 years from date of meeting at RO (s248) (MA15/TA100(b)) 2. Mins of GM/WR for 10 years from date of meeting (s355) (TA100(b)) External: 1. Copy of Amended Articles not less than 15 days after amendment takes effect (s26(1)) 2. SR within 15 days of it being passed (s30(1)) 3. Form CC01 within 14 days if Articles are entrenched (s23)			1. Can be fined for not keeping BM mins (s248(4)) 2. Can be fined for not keeping GM mins (s355(4)) 3. Person guilty liable to a fine (s26(4)) and must sent relevant documentation. Failure to do so may result in criminal proceedings (s27).
Outcome	Proc.		Docs			BM1		GM/WR		BM2/RE-CON BM1			Filing			Failure
Change of name by SR (ss77(1)(a) & 78) Effective from date on new certificate of incorporation (s81(1))	Check restrictions as to name (s54-67). Do, Google, Yellow Pages & full TM Search to check name is suitable.					Resolve to: 1. Approve the change of name. (MA 3 & TA 70) 2. Call GM (s302) or circulate WR (s291) to change name (MA 7, TA 88) If no short notice – Filing Internal: 1. Mins of BD1 (s248)		1. SR to approve the change name of co from X to Y- (s77(1)) (75% s283(1))		Resolve to do filing Make it clear it is for no other purpose!			Internal: 1. Mins of BD1 & BD 2 for 10 years from date of meeting at RO (s248) (MA15/TA100(b)) 2. Mins of GM/WR for 10 years from date of meeting (s355) (TA100(b)) . External: 1. Form NM01 & fee (currently 10) to Registrar (s79(1)) 2. Forward copy of SR to Registrar (s78). Once Registrar satisfied that new name is compliant, will enter new name on register (s80(2)) and issue new certificate of incorporation (s80(3)).			1. Can be fined for not keeping BM mins (s248(4)) 2. Can be fined for not keeping GM mins (s355(4))
Change of name by Articles (s77(1)(b) & 78) Effective from date on new certificate of incorporation (s81(1))	Check restri as to name (s54-67) Google, Yellow Pages & full TM Search to check its ok.					Resolve to approve change name in accordance to the Articles (MA 3 & TA 70 - general management powers)(Simple Majority MA 7, TA 88)							Internal: Mins of BD1 for 10 years from date of meeting at RO (s248). (MA15/TA100(b)) External: 1. Form NM01 & fee (currently 10) to Registrar 2. Forward statement confirming that the change has been via Arts. (s79(2)) Once Registrar satisfied that new name is compliant, will enter new name on register (s80(2)) and issue new certificate of incorporation (s80(3)).			1. Can be fined for not keeping BM mins (s248(4))
Appointment of Director by Board (normal method if D's are members) (MA 17 (1)(b)) (TA 79)			Form indicating person's consent to becoming a D			Resolve to appoint director (Simple Majority MA 7, TA 88) [If appointed under TA79, D holds office until next AGM where he will only remain a D if reappointed by an OR by SHs							Internal: 1. Update Reg. of Ds (s162(1)) 2. Update Reg of D’s Res Add (s165) [particulars of directors to be registered (s163)] 3. File and Keep Mins of BD1 and Copy of Service Contract for 10 years from date of meeting at RO (s248) (MA15/TA100(a)). 4. Update stationary (s82) External: 1. Form APO1 within 14 days of that person becoming a director (s167(2)(b)) 2. Send statement signed by D indicating his consent to act as a D (s167(2)(b)) 3. Form CH01 (if change in D’s details) within 14 days (s167(1)(b))			1. Can be fined for not keeping BM mins (s248(4)) 2. Co/D can be fined for not updating Reg of D (s162(6)+(7)))/Reg of D’s Adds (s165(4)+(5)) 3. Ds can be fined for not notifying CoHo of changes to Regs (s167(4)+(5))
Outcome	Procedure			Docs			BM1				GM/WR		BM2/RE-CON BM1		Filing		Failure
Appointment of Director by Members (more appropriate if D's are different to Members) (MA17 (1)(a)) (TA 78)				Form indicating person's consent to becoming a D			Resolve to call GM (s302) or circulate WR (s291) to appoint D If no short notice - Filing Internal: 1. Mins of...

Board Meet General Meet Table - Business Law and Practice

About Oxbridge

More Business Law And Practice Samples